Privacy Policy
Last updated: January 2026
1. Introduction
Bar Spot Ltd ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website or use our services.
2. Information We Collect
We may collect information about you in a variety of ways:
- Personal Data: Name, email address, telephone number, postal address, and other contact details you provide when making inquiries or bookings.
- Event Information: Details about your event including date, location, guest numbers, and preferences.
- Usage Data: Information about how you use our website, including IP address, browser type, and pages visited.
3. How We Use Your Information
We use the information we collect to:
- Process and manage your booking inquiries
- Communicate with you about our services
- Provide customer support
- Improve our website and services
- Send promotional communications (with your consent)
- Comply with legal obligations
4. Legal Basis for Processing (UK GDPR)
We process your personal data on the following legal bases:
- Contract: Processing necessary to perform our contract with you
- Legitimate Interests: Processing necessary for our legitimate business interests
- Consent: Where you have given specific consent for processing
- Legal Obligation: Processing necessary to comply with the law
5. Data Sharing and Disclosure
We may share your information with:
- Service providers who assist in our operations
- Venues and event partners (with your consent)
- Legal authorities when required by law
We do not sell your personal data to third parties.
6. Data Security
We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction.
7. Data Retention
We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, or reporting requirements. Typically, booking records are retained for 7 years.
8. Your Rights
Under UK data protection law, you have the right to:
- Access your personal data
- Rectify inaccurate data
- Request erasure of your data
- Restrict processing of your data
- Data portability
- Object to processing
- Withdraw consent at any time
To exercise these rights, please contact us at hello@barspotltd.co.uk.
9. Cookies
Our website uses cookies to enhance your experience. You can control cookie settings through your browser. For more information, see our cookie notice on the website.
10. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page with an updated revision date.
11. Contact Us
If you have any questions about this Privacy Policy or our data practices, please contact us:
Bar Spot Ltd
Unit A, 82 James Carter Road
Mildenhall, Suffolk, IP28 7DE
Email: hello@barspotltd.co.uk
Phone: 07554 856712
12. Supervisory Authority
You have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe we have not handled your personal data properly. The ICO can be contacted at ico.org.uk.
